Setup Email on iPhone, Email Setup Instructions Print

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How to Setup an Email Account on both your Apple iPhone and Desktop Computer

  1. Step 1:
    How do you want to manage your email?

    1. Option A:
      My Computer Gets all Email & My iPhone Only gets email when I'm Away from the Computer
      ( when you aren't at the computer, you turn off your mail application )

    2. Option B:
      My Computer & iPhone get All Email and I Delete Everything Twice
      ( automatically flushed after x days or manually deleted )

  2. Step 2:
    What do I Need to know about my email to get started?

    1. Can You Verify that your Email Address Actually Exists ?
      are you sure ? do you have some materials or access to the configuration ?

    2. Do you know your USERNAME and PASSWORD ?
      this can be very different from one system to another... example:

      UserName                      Password

      myname                   mypass    mypass    mypass

    3. Do you know if you are using IMAP or POP ?

      IMAP - This allows you to control mail that is stored on another computer.
      You can move & delete messages from your computer, while retaining the copy on your server.

      POP - This is the most common, and simply pulls your email from your server onto your computer.
      Once the mail is downloaded, it is no longer available on your server.

      Most service providers will give you an option. IMAP can be helpful, but can often lead to
      a "Mailbox Full" error if you have a limited amount of space.

    4. Do you know your Incoming & Outgoing Mail Servers ?
      you should know both the ADDRESS & PORT # for connecting... examples only!!

      Incoming: ~ port 110 or 995 for POP, port 143 or 993 for IMAP
      Outgoing: ~ port 25

    5. Do you know if your Incoming or Outgoing Servers requires Special Authentication ?
      you may have options, or you may be connecting to a server that is very strict...

      - SSL - Secure Socket Layer
      - SPA - Secure Password Authentication
      - TLS - Transport Layer Security

      * Often with SSL Connections you will use your hosting domain name instead of your website domain
  3. Step 3:
    Setup the iPhone ~ Enough of the Boring Stuff!
    1. From the iPhone Desktop
      Open "Settings"
      Select "Mail, Contacts, Calendars"
    2. If you tried this before, lets delete the previous accounts and start fresh
      Select the Account
      Scroll to the Bottom
      Click "Delete Account"
    3. Press "Add Account"
    4. Select "Other"
    5. Enter the "New Account" Details
      - Name "John Doe"
      - Address ""
      - Password "mypassword"
      - Description "John Email Blah..." ( this is a personal identification - will not affect anything systematically )

    6. Press "Save"
      wait for the phone to "lookup..."
    7. Select IMAP or POP at the Top
      !! Once Selected Cannot be Changed !!
    8. Scroll Down and edit the "Incoming Mail Server" Details
      - Host Name ""
      - User Name ""
      - Password "mypassword"
    9. Scroll Down and edit the "Outgoing Mail Server" Details
      - Host Name ""
      - User Name ""
      - Password "mypassword"

    10. Scroll to the Top and Press "Save"

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